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Author

Category: IT News, IT Support.

I reckon that if I ask six people to define what hosted desktop is and how it’s organised, I’ll get six different answers because it means different things to different people!

I know this to be true because I’ve been having lots of these conversations recently, as we’ve been working with some new clients who came to us for help after suddenly finding themselves locked out of their IT systems and unable to access their data.

A hosted desktop is a virtual machine that hosts the operating system, applications, data and other system configurations of a physical desktop remotely from a server through the internet providing similar functions of a physical desktop.

What all these organisations had in common is that they were all using a hosted desktop service to operate their IT systems and equipment. Which is absolutely fine in theory. Hosted desktop is the future and can deliver huge benefits for SMEs, reducing investment and running costs and providing access to the latest agile business tools to boost productivity and enable flexible working anytime from anywhere.

The trouble is there are good hosted desktop solutions – and bad ones. A good one provides fast and secure access to your systems and data, on any device from anywhere in the world. A bad one is a ticking time bomb, and it’s only a matter of time before it fails, taking the hosting company down – and its customers with it.

The reason is because they are usually badly designed, insecure and often rely on cheap, old or outdated infrastructure and software. Rather than accessing the very best resources that the cloud has to offer, your entire company could be hosted in a server down the road, in demand by numerous other businesses, where you have to share resources that are prone to malfunction and vulnerable to attack.

But here’s the $64,000 question – when you’re trying to decide, how can you tell a good one from a bad one? The answer, as always, is to ask the right questions and, most importantly, if the service you’re being offered sounds cheap, be very, very careful!

Think of it this way, if you saw your dream house, you’d still have a full survey carried out wouldn’t you – to check that the boiler was sound, and the roof didn’t leak?

Making a fundamental decision on the future of your IT operating model requires the same caution. Before you commit to hosted desktop, when interviewing a potential supplier, make sure you get detailed, clear answers to these questions:

  1. Where and how will my data be stored?
  2. How much resource and capacity will we have, and will we always have access to 100% of that resource without sharing with other companies? Will we always be able to access our data, systems and emails? How do you meet that promise?
  3. If your entire system goes down will we still have access to our files and emails?
  4. Will we always be able to run the latest versions of Windows and Microsoft office whenever we need or want to?
  5. Please name and detail with a diagram the background technologies and infrastructure which your services use?
  6. Can you provide evidence which shows that you do not have any single point of failure in the delivery of all services to us?
  7. What security, business continuity, disaster recovery and risk management provisions are in place?
  8. Which subcontractors or suppliers will you be using to provide our service?
  9. What happens if we no longer wish to use your service?

Always describe your business requirements and not your tech requirements and speak to the supplier’s technical and support staff as well as sales representatives. And remember that hosted desktop is only one of a range of options at your disposal – and it may be a mistake to put all your eggs in one basket. Procuring separate (though integrated) services for each business function ensures that if one fails, the rest can usually carry on working.

What’s important is to select the solution that’s right for your business. If you’d like to discuss hosted desktop or your IT requirements in general, leave us a message here and we will get back to you or email us on info@pcsupportgroup.com  or speak to our friendly team on 03300 886116  for an informal and confidential chat.

Phil Bird

Managing Director, The PC Support Group

Date:

Author

Category: IT News, IT Support.

You’re probably thinking that, as an owner of a successful IT support company, my mind must be firmly made up on this business-critical decision – outsourcing must be the way to go, right?

 

Actually, what I think is most important of all, is that individual business owners make the right decision for them, one that takes account of their unique needs and circumstances, their size and the market they’re in, and the expectations of their customers.

 

For some SMEs that I talk to, having an IT person in the building is very reassuring. They’re on tap, they know the business, its systems and users inside out, they know the pressure points and they’re often dedicated and knowledgeable all-rounders. Even after we’ve discussed all the pros and cons of both approaches, staying in-house can be the conclusion, a decision I always respect.

 

For other businesses though, the advantages of outsourcing are much more appealing. The benefits that I find carry most weight during these discussions are:

 

  1. Cost – a good IT Manager will cost between £28-40k a year plus all employment and training costs, while a comprehensive support package covering the needs of, say, 50 users, with back-up and security, will typically cost less than half of that. And the supplier will invest in the latest technology and expert, trained staff, meaning you don’t have to.
  2. Expertise – an IT Manager may be a good allrounder, but a specialist supplier is focussed exclusively on IT, recruiting the full range of skill sets required.
  3. Availability – an outsourced supplier can be on hand 24/7/365, while an employee may not be available outside core hours, may leave at short notice, will get sick occasionally and need cover during holidays.
  4. Consistency – through service level agreements, businesses can select the level of support that’s best for them, with defined standards and predictable costs.
  5. Simplicity – with a single contract and a single supplier taking overall responsibility for IT; people management requirements are reduced.
  6. Advice – receive independent, best-practice guidance on how to deliver IT that’s a tool not a burden.
  7. Continuity – a good supplier will quickly acquire a detailed understanding of your business requirements, demonstrate expertise and commitment, and become an integral part of the in-house team, albeit operating remotely, acquiring trusted partner status.

 

Even when I’m talking to an SME that’s convinced that outsourcing is the route for them, I always stress the need to find the right partner, one that’s the right fit for them. When recruiting it’s important to ask lots of questions and be clear about your expectations. Talk about your business requirements rather than your tech requirements – your tech is simply an enabler.  

 

I’m so convinced of the importance of this that we devised a simple guide with 20 key questions to help you choose the right IT support provider for you. Please feel free to download this here.

 

If you’d like a chat with our sales team here at The PC Support Group about outsourcing your IT support, you can contact them on 03300 886116 or email them on info@pcsupportgroup.com for an informal and confidential chat.

 

Phil Bird

Managing Director, The PC Support Group

 

 

 

 

Date:

Author

Category: Business, IT News, IT Security, IT Support.

I wanted to share an incident with you that we came across recently, as it could happen to any business and be very costly.

You’ve probably heard of phishing emails – it’s when criminals send bogus emails to individuals to get them to reveal usernames, passwords, and credit card details usually by simply clicking on a link.  And while many scam emails are easy to spot, some can look very convincing.  Even if it looks like it’s from a credible source such as one of the big banks or a large corporation like Microsoft, it could just as easily be from a cybercriminal.

What business owners don’t often realise is how many of these emails come into their businesses every day and how easy it is for people to respond with devastating consequences.

A prospect called us to work out how an email had seemingly been sent from them to all their clients requesting payment into a specific account “without delay to avoid the loss of service”. The answer was that hackers had used a phishing email to trick them into providing the login details to their email system. The hackers then logged in and sent this email out as if it really was from this business owner.

Not only did one client pay – into the hackers account, but can you imagine the effect of such an abrupt and demanding email on the client relationship?! What was worse was that their only recourse was to tell their clients that they had been hacked, which made their business appear even more disorganised and vulnerable.

So, what can you do to ensure this doesn’t happen to your business?

Well, your best defences are education and motivation.  Share the problem with your people.  Build a team of committed defenders against cybercriminals.  Help them to spot the dangers – the do’s and don’ts and the need for caution and vigilance. Talk to them about the consequences of damaging their livelihoods and your business.  It could honestly be the most valuable investment you ever make.  Make no mistake, phishing could kill your business.

And of course, here at The PC Support Group, we can help you build defences against cybercriminals and provide advice and guidance to make sure your business is safe and secure.  It’s what we do! Call our team today for an informal and confidential chat on 03300 88 6116 or email them on  info@pcsupportgroup.com.

Phil Bird

Managing Director, The PC Support Group

 

 

 

 

Date:

Author

Category: Business, IT News, IT Support, News.

The PC Support Group has been announced as an award finalist of the 50 Best Managed IT Companies 2018.

 

The 50 Best IT Companies awards recognise and highlight the best of the best well run businesses in the UK IT sector with companies being evaluated in 12 key areas to measure their best practices.

 

The PC Support Group, which has its head office in Speke, provides fully managed IT support to SMEs across the North West.

 

Phil Bird, managing director with The PC Support Group said:

 

“We are delighted to have made it to the finals of these prestigious awards which shows that our business practices are one of the best in the country amongst other IT companies.”

 

Phil continues:

 

“We work hard to provide a world-class IT support service, working with our clients to help them grow their business by using the best technology for them and we know our business practices reflect this.”

 

The winners will be announced at the awards ceremony on 13 December in London.

 

 

 

 

Date:

Author

Category: Business, IT News, IT Support, News.

The Government has announced a project for the UK to become a world leader in eradicating cyber threats, to coincide with Data Privacy Day 2019.

The project challenges businesses to compete for millions of pounds in funding to design security systems and hardware that will increase businesses resilience to such attacks.  Businesses will be asked to put forward business cases to the Industrial Strategy Challenge Fund, which feed into the Government’s wider investment strategy, in areas such as artificial intelligence (AI).

The projects will be given the go-ahead if approved and if the funding is matched from the tech industry, the Government said.

 

 

 

 

Date:

Author

Category: Business, Data Backup, IT News, IT Security, IT Support.

I’ve read several interesting articles recently about data backup and how being unable to access data and systems is the nightmare scenario for all businesses. However, one thing that rarely seems to be mentioned is the act of data recovery. Hopefully, most companies by now realise the importance of having their data backed up but few appear to think about how long it might take to recover the data onto a live system should disaster strike.

Did you know that 90% of companies experience some form of downtime whether it’s a disk or other critical hardware failure, a flooded office or the latest cyber attack?  We’ve all experienced something.  Interestingly, a lot of our prospects when they first contact us have no idea how quickly they could recover.  Unfortunately, some businesses never recover which is not surprising when the average cost of one hour of downtime is £6,500 for a small business and £64,000 for a mid-sized one2.   Very sad when you consider that 93% of data loss issues are avoidable1.

Even IT businesses like us are not immune, the difference being we have robust business continuity measures in places preventing any issue becoming a major disaster.   In fact, only a few weeks’ ago we suffered a power outage for nearly half a day at our offices in Speke, but our services remained operational and none of our clients were left without support.

How did we do this?  We use a six-step disaster recovery plan that helps assess risks, identify weaknesses and put proactive measures in place.  Once you have this plan, recovery is much easier and quicker and therefore less costly for you and your business.  For instance, businesses without a plan experience greater downtime – on average 18.5 hours to get back up and running2.  Time and money that no business can afford.   So, by planning for the worst you can make your business stronger and more resilient today.

To get you thinking, here are a few questions for you to consider:

1: What is your business-critical data is and where it is held?  Is it backed up?

2: Is your backed-up data kept separate from your computer system, in a secure place with restricted access?

3: How regularly is your data backed-up – daily, weekly, monthly?

4: Is the backup process automated and regularly monitored?

5 How quickly could you access your backed-up data?  Within hours or weeks?

6: How long could your business survive without access to its data?

Answering these questions is just the start of protecting your business. Here at The PC Support Group we can help you with further practical advice and guidance.  Our rolling monthly contracts will ensure your recovery is easy and efficient because we’re good at what we do! Call our team on 03300 88 6116 for a chat about how we can help you or email them on info@pcsupportgroup.com

Phil Bird

Managing Director, The PC Support Group

1 The Online Trust Alliance’s analysis of security breaches 2017

2 Backbone Connect, an UK IT infrastructure firm, 2018

 

 

 

Date:

Author

Category: Business, IT News, IT Support.

I recently came across a couple of situations when speaking with prospective clients that got me thinking. The first one was a business owner that was very unhappy with the service he was getting from his current IT support provider.   He had decided to move to us but then realised he was stuck in his existing contract for another year. He has since come to an agreement, so he can move.  The second was a lady I met who spent 30 minutes telling me why her current IT provider and infrastructure was holding her business back but has decided to stay with them for now because it is easier and see how it goes.
Don’t jeopardise moving your business forward because you think it’s too much hassle to move IT provider.  Switching is usually quite straightforward.  Moving supplier can add value to your business beyond cost reductions by taking advantage of better talent, technology, processes, and innovation.  If you’ve decided that your current supplier is not right for you and your business, here are some things to think about before switching that will help a seamless transition:
Check your contract with your existing IT support company
Before you tell your current supplier you want to switch, make sure you are legally able to make the move.  A lot of companies tie you in for a year or more, require several months’ notice and even automatically enrol you into additional years if notice is not given. Even if you’re not ready to change now, make sure you know your contract terms before doing anything.
Pull together all your IT network documents
Make sure you have collated all IT documents that you can, so you can pass this on to your new IT support company and take backups of all your data if possible. If this is something you don’t have, ask your current supplier to provide it before giving them notice.  Examples of the documents that will help are your current website domain host, passwords to servers and other important systems, and information about where data is stored and backed up. 
Do your homework on the IT provider you are switching to
The more information you can find about your new IT provider beforehand, the better chance you have of a great working relationship that will last for years and the more your business will grow.
To help, we have devised a simple guide with 20 key questions to help you choose the right IT support provider, once you have decided to switch.  Please contact us to be sent this free guide.
Check the new supplier has migrated systems like yours before
When changing IT provider, most problems are caused by the new supplier’s lack of experience in migrating cloud so check they have migrated other similar ones. Do they have a dedicated project manager and project team to ensure the transfer is planned and goes smoothly?
Always be open and transparent with your current supplier re switching
Communication is key, and any ethical company will want to make sure that their reputation is not harmed.  By being open and transparent you can agree on expectations before and during the transition.
So, if you have decided now is the time to switch to a better service, feel free to give us a call on 03000 886 116 or email us on info@pcsupportgroup.com for a confidential chat.
Phil Bird
Managing Director, The PC Support Group

 

 

 

 

Date:

Author

Category: Business, IT News, IT Processes, IT Support, Latest.

The entries for the inaugural Managed Services & Hosting (MSH) Awards 2018 have been assessed and finalists selected in each of the seven categories. The winners will be announced at the UK Managed Services and Hosting Summit 2018 on 19 September in London.

The awards build on the momentum of the highly successful series of Managed Services and Hosting Summits, which have taken place for the last eight years.  They recognise excellence within the dynamic and innovative ICT sector.

John Garratt, editor of IT Europa, one of the award judges said:

“The entry quality level is very high, and this is perhaps not surprising, given the level of new thinking that is a feature of the sector. We want to use these awards to help publicise the tremendous work going on in the managed services sector and build understanding among customers and potential customers.”

North West based IT service provider, The PC Support Group is one of seven finalists in the Best SMB MSP Project category.  They provide fully managed IT support to SMEs across the Liverpool and Manchester areas.

Phil Bird, managing director with The PC Support Group said:

“We are delighted to have made this finalist list once again especially as we are currently undergoing an expansion plan to bring our award-winning service to more SMEs across the North West.”

Phil continues:

“We know we are great at what we do and we receive brilliant testimonials from our clients all the time, so it is equally fantastic when we get recognition from the sector.  We are proud to provide a world-class IT support service, helping SMEs grow their business through technology.”

 

Date:

Author

Category: IT Security, IT Support.

If you think getting scammed is difficult and your business is immune, think again! Here is how easy it is…

 

1. Create a fake invoice as if you’re a local company and specify the bank details for payment as being that of your murky, nasty little criminal bank account. See an example below.

 

 

2. Get the name and email address of the business owner who is to be your victim

 

3. Get the name and email address of the person who pays the bills in the same business

 

4. Spoof an email so the person who pays the bills thinks the business owner is sending it, it only takes a few minutes to do (click here for instructions) – yes it’s that easy! You can spot fake email addresses like the below, check your previous emails from people and companies to see if they have emailed you before. Your email spam WONT always work.

 

 

5. Type the following:

Hi <name>

Can you pay this invoice for me via BACS ASAP

Thanks

<business owner’s firstname>

 

6. Await payment so you can spend it on your murky, nasty, little criminal low-grade life

 

However, if you’re a criminal reading this you’ll already know how to thieve from people and you’re a disgrace; and if you’re reading this and are a decent hard-working person the motto is that you shouldn’t trust emails unless you can be sure they’re from the person you think they’re from; no matter how real they seem.

The most simple fight against this tactic is to have a solid, well-understood internal business process for making payments that ensure nothing is paid without suitable checks and balances.

 

 

 

Date:

Author

Category: IT Processes, IT Purchasing, IT Support, Uncategorised.

Slow Computer Frustration Fix Warning…Practically your whole business – bar the furniture – is on your computer system these days. So, looking after your business means looking after that system. We’re taking a look here at how we can help you to understand how to do that because, even if you employ an IT Support Manager, you’re going to have to know what to expect from him or her! Are you or your IT Support Manager doing the following things?

KNOW YOUR IT SUPPLIERS – Meet them all to be very clear about what they do for you, how much they’re costing you, and review your reasons for signing them up. Great IT suppliers will bend over backwards to help you make life easier come budget time and will have useful ideas for you. Ask them what they’re best at, what they’re renowned for, and how they’ve helped their most successful clients.   When you have to undertake a special project, knowing who to go to for help will save you time and effort. You can often get some superb ideas from suppliers who’ve dealt with similar projects many times before.

KNOW YOUR SERVICE CONTRACTS – check the contract dates, diarise reviews, and read the summaries. Renegotiating old contracts can find you quick savings, sometimes you’ll even find obsolete services you’re still paying for, and you’ll be able to plan much better for contract renewals or tenders.

PRODUCE A FLOW CHART – This should show how all your IT systems integrate, which systems actually do work together rather than should work together. How do your IT systems fit in with the business goals? Such a flow chart should highlight efficiency improvements to start working on and enhance your ability to spot vulnerabilities and fix problems.

IDENTIFY CRITICAL AREAS – Which systems are most/least critical for business continuity? Checking they are being backed-up is the minimum you should do. Ensure you document recovery processes, times and objectives. Know where to locate your disaster recovery plan! When trouble hits (and it will) you’ll instantly know what to do.

FUTURE FINANCE – Avoid traps like over-ambitious spending and set aside a budget for the IT work inherent in important upcoming changes like office moves, restructuring and acquisitions. Such projects heavily impact IT! IT systems do wear out and become obsolete so account for this too. If you employ an IT Manager or outsource – ensure they are briefed appropriately by the person in charge of finance and consulted for their advice about any such upcoming changes.

PAST EXPENDITURE – review the projects and expenditures you have previously approved (or get your IT Manager to do so) and decide which commitments you want to alter, re-approve, cancel, delay or reprioritise.

MORE THAN ONE PERSON ON YOUR IT TEAM? – You or the IT Manager should meet with each member of your team and ask what they like and hate doing in their job. Gain an idea of their skills and weaknesses. Also ask each member if they have any great ideas, something they feel would transform the business. As a result of this you might decide to make changes to your team, but you don’t want anyone to mess up your plan by suddenly leaving. A lack of development opportunities is the number one cause of staff turnover. Listening to your team members will at least show you what development opportunities are possibilities and those free ideas could be very useful indeed.

PRODUCE AN IT OPERATIONS MANUAL – If you have more than one person looking after your IT this will show how the IT Department functions, including external parties, as well as the disaster recovery plan. Having one in place builds confidence amongst your IT team and the wider organisation.

PLAN – Create a 6-month IT plan. Outline any changes, upgrades, and improvements that you can envisage based on the company’s goals. Share this plan internally, and with your most trusted IT suppliers. The more people who are prepared for your plans, the easier you’ll find those plans to execute. Trusted external suppliers can share their own experiences from other clients, help you avoid pitfalls and help you plan the resources you’ll need to get hold of. This is especially true if you outsource your IT Support.

CONSIDER FULLY OUTSOURCING – If you don’t want to get into funding the cost of an IT Manager AND his or her sickness/holiday cover and all the other inherent staffing issues ….

If you don’t want to carry the entire burden of maintaining IT when you’re also trying to develop your business – lean on a reputable IT support company. That way you’ll have more freedom to bring in more business and work on growth.

By making sure you get the right IT support services to meet your needs, you and your business will benefit.